BOD Monthly Meeting
| Meeting Date | 04 Feb 2024 |
| Meeting Time | 10:00:00 |
| Location | Surekha's house |
| Meeting Type | BOD |
| Meeting Topic | BOD Monthly Meeting |
| Meeting Agenda | 1) Reading and approving last BOD minutes and getting updates on action items 2) Presidents updates 3) Avenue directors updates and discussions on specific items as were indicated before the meeting 4) Passing of resolutions if any 5) Vote of thanks |
| Chief Guest | |
| Club Members Present | 11 |
| Minutes of Meeting | Attendees: Pres. Rtn. Surekha Deshpande, Secy. Rtn. Prerana Joshi, Rtn. Shilpa Choudhari, PP Rtn. Mohan Chhatre, Rtn. Reshma Sambare, Rtn. Seema Deshpande, Rtn. Bhavana Chahure, Rtn. Amit Apte, Rtn. Vandana Joglekar, Ann. Kavita Deshpande, Rtn. Vivek Kulkarni 1. President Surekha welcomed BOD for the meeting. Appreciation of Secretary for completion of Change Report for 23-24. 2. Action Items from last BOD discussed and status updated 3. Approval of BOD minutes of meeting held on 3-Jan-23 Proposed by: Shilpa, Seconded by: Mohan 4. Following BOD Members presented report and tasks - President – Rtn. Surekha - Updated on upcoming plans for projects and programs. Treasurer – Rtn. Shilpa - ACP project expense of 10K needs to be adjusted - Monthly meeting expenses overview is given in treasurer report for Jan'23 and all expenses are within the budget - District event accounts – Surekha to share the details with Shilpa Club Admin – Rtn. Mohan - Felicitation of Jan Saarthi’s for January program - 10-Feb –Not good response so far, might drop this idea - 22-Feb – DG Visit – Deepak Bodhani convenor – planned at SNDT, plan B is to do it at Ganesh Sabhagruha - Road trip planned is going ahead with 5 couples + 2 - Last week of May - exchange with one of Vishakhapatnam club – friendship exchange Service Projects – Rtn. Madhavi and Rtn. Reshma - GG is in approval stage for Borewell project. Review in progress - Happy School - CSR with Atos is in progress - Cataract approval – 18K from existing un-utilized project - Project by Rotaract club – 5 schools (interact + Happy School) – 8-Feb - Looking for sponsorship for incinerator at schools - ‘Bolkya bhinti’ – need volunteers for getting requirements of contents from 1-8 standard to make the flex - Project - Dongargaav village – mats for kusti – 2,50,000 need sponsors – Reshma to send details for the project – Send appeal to everyone on Business group - HIV mela project – 25K is budgeted, total expenses are 60K. Appeal to the members for remaining amount. Foundation – Rtn. Bhavana - Appeal to members to donate before DG visit - $7223 – collected so far, Makarand and Shobhana have committed, Annet Priyadarshan $100, Annet Shreya has also committed Rtn. Amit – - PMC follow-up and sending letter and hand it over if possible this week Rtn. Vandana – - No updates Rtn. Seema Deshpande - Inducting 3 members during DG visit – Neha, Anagha Kulkarni + Bhalchandra Joshi – couple membership - Asked BOD to talk to existing members to ensure that they continue next year as well - Look at regular meeting of time to shift a little later to probably ensure more attendance Ann. Kavita Deshpande - 9 bulletins published so far - Feb bulletin to be done during DG visit – bulletin – project related and overall programs – RCPM participation in District events, District level members contribution to be shared, planned for rest of the year to be shared as well – 10/12 Feb, admin activities – fellowship, programs and meetings highlights - Project bulletin in June before last bulletin during installation Rtn. Vivek Kulkarni - Closure of Cervical Cancer GG project (From Bhavana’s year) - Anubandh project – planned camps in coming month – MOU is signed and approved by BOD 3. Following Resolutions passed Nos Avenue Topic Actions / Resolutions 4. Next BOD – at Surekha’s house on 9-Mar-24 at 10.00 AM 5. Meeting ended with Vote of Thanks given by Vandana Joglekar at 12.00 PM. |