BOD meeting
| Meeting Date | 05 Oct 2024 |
| Meeting Time | 09:30:00 |
| Location | Damle Hall Law college Road |
| Meeting Type | BOD |
| Meeting Topic | BOD meeting |
| Meeting Agenda | 1.Welcome the BOD by President and felicitations if any. 2. Approve the minutes of the last meeting. 3.Report or updates in following order President Secretary Treasurer Club Admin Service Projects 1 Service project 2 CSR Foundation Membership Youth PI IT Officer Bulletin 4.Resolutions /Approval to be put up and pass 5.Any other topics of discussion 6.Vote of thanks 7. Meeting adjourned |
| Chief Guest | |
| Club Members Present | 9 |
| Minutes of Meeting | 1.President Amita congratulated the following a. PP Anjali for Literacy district recognition and Project Assembly b. PP Mukund for RYLA where 80 + students attended c. Convenor Ann Mugdha for the well organised event of Teachers Day d. Convener Rtn. Vidya Mule for the personal development at Renuka Swaroop. She also lauded the lectures by Rtn. Madhavi M and herself and the response to the same. Fun and learn session by Rtn.Altaf Chikodi. President Amita urged the BOD members to attend the ekankika in large numbers on 14th October. Also use the app for know your members conducted by PI team. She also urged the BOD members to contribute to the bulletin. 2. In her secretarial updates Rajas mentioned the points raised in the earlier BOD meeting about the procedure like presentation of budget before BOD etc, have been resolved by talking to PP Padma and referring to the club bye laws. Current procedures will continue. Rtn. Madhavi suggested that there be a project calender to be shared with the members. 3. Approval of minutes of the last BOD meeting was proposed by Vaidehi and seconded by Mukund. 4. Rtn. Shilpa gave the membership updates as follows a. Birthday buddies program is going on well, usually 8 days notice is given of the buddies celebration. b. Membership kits have been received and will be distributed soon. c. 3 new members are in process of induction. Amruta Hiremath and 2 more, 1 lawyer and 1 gymnast. 5. Admin updates from Rtn. Vaidehi include the following a. She summarized September programs, the flexi meeting of 5th for Ganesh Arti and 19th sept project assembly and 3rd oct ALF training had a good attendance. The attendance was increased by sending block your dates well ahead. It was suggested we pin the upcoming event in the business group. The business group should not have the other messages like congratulations etc. That can be done on the general group. She thanked and mentioned rotarians, Anns and Annas who made it possible. Namely, Ann Shubhada Joshi,Ann Deepashri Ingle, Rtn. Prerana, Rtn. Nayana,Ann Madhavi Kulkarni and Ann Neelima. b. Updates for the upcoming events include, 10th Oct, Dandiya, 14th Ekankika, PP Padma who is the convener to arrange flexi meeting dinner after ekankika. Shabdasuranche dene on 17th oct will be at Lajpat Hall thanks to PP Makarand Phadke. On 26th Oct is the Diwali program. This includes the exhibition of 64 kalas and performance of young boys band, and kelwan. The budget was Rs.70,000/- but could go to Rs. 85000/-. 7th Nov is the nomination committee meeting and the AGM is on the 5th Dec. Damle Hall is available as it has been swapped with RC Deccan Gymkhana. c. Proposed Ekankika needs support of 20,000/-. BOD to contribute Rs. 2000/- each. Contact PP Padma for the same. It was proposed, resolved and passed that BOD member who does not wear the pin to contribute minimum Rs. 100/- to sunshine box. d. Update on the PP Deepak Bodhani meeting, it is agreed that PI internal will be allocated 2-5 minutes depending on the mood of the program. This will be done from Nov. e. Suggestion from Rtn. Shilpa to arrange Stress management session for ladies in march - women's day. 6. Updates from the Treasurer Rtn. Amit include the following a. Weekly meetings budget amount Rs.11500/- actual is Rs.6500/-. Contingency of Rs. 20,000/- from last year remain. Also 1,66,000 from last year are also available. Thus there is scope for some projects or event going over the budget. b. Rashim project 7 lakhs allocated, Rs.57000/- spent on cement benches, UPS set. RYLA, ACP and WE also showed saving. c. FCRA registration requires activity report of the trust of last 3 years. 10 lakh spent on project. Registration will cost Rs.10,000/-. PP Mukund suggested to know what is the annual compliance for FCRA. d. FDs interest to be shown was suggested, to which Amit replied that the Bank account shows the same. Also donations for Adult Literacy were not received but savings can be used for Adult literacy. 7. Project updates were given by Project Director PP Anjali with following points a. Teachers Day - Thanks to Rtn Avinash Joshi for sponsoring the gifts for teachers. The amount allocated for gifts to teachers is small and the program was possible due to the gifts sponsered. The value of the project to be considered for budget. Same concern would be for Vocational Service Awards where Rs. 12,000/- are transferred from the trust to the club. b. Cherry Blossom project consists of student checkup for haemoglobin. After improved diet, to be checked after 3 months. Rs. 10000/- are allocated for the project. This is separate from the medical camp conducted by the club. Treasurer Amit said that Rs. 2,40,000/- is the medical budget. Some will go to Arogyabhan and some can go to Cherry Blossom. It was decided to club it with medical camp with min 300 students. c. ACP - Rtn. Erande is the convener is planning for next year and is already approaching the schools as Ramkrishna mission has changed the program and 16 sessions are to be completed in a year. PP Mukund informed that the teachers training is completed and the program is running this year. The requirements to be completed before June for the next year include identification of schools, training of principals and teachers. Some comments and suggestion from BOD was that it is difficult to get commitment early from the teachers. Training can be done in April/March depending on schools. RK Mission charges Rs. 5000/school and Rs. 700/teacher. It was suggested, if the school can give Rs. 3000/-, the club can give the rest. Seeing the work involved towards the project PP Anjali suggested core team be formed for ACP for focussed discussion on ACP. Madhavi C added the SOP for the project be given to next project director for continuity and last year project director be the mentor for the next year. d. Peace Award - PP Mukund is interacting with the district team. Feb is the peace month. The peace award to be done in a regular weekly meeting after talking to Admin Rtn. Vaidehi. PP Mukund to propose the name of the person, check details and logistics. He already has a person in mind who runs Be Frank' program in school. He will check with Pune school where the program is run. Baya Karve institute can also be considered for same. e. Jaladoot - Rtn. Panchwagh to inform the Club and the project director. 8. CSR director PP Mukund gave the following updates as follow a. Sabal and Vikas Foot are in CSR exchange b. Currently looking at companies for grants- Bajaj Fin contact to be shared by PP Anjali. Any contact with TATA to be explored. Give the name of the company who can give grant for Rashim. c. Atos Syntel - Kharadi and Khulewadi requirement are given. A proposal with background, requirements, cost and vendors to be submitted. PP Anjali said last year proposal for 54 lakhs was handled by Rtn.Reshma she would ask her to share the template and correspondence for the same. PP Anjali would take Rtn. Krishna Bhojkars help. PP Mukund to also send proposal template to PP Anjali for making this year's proposal. Madhavi C suggested to have Rtn. Krishna on board for big ticket project. Rtn. Krishna Bhojkar to be co- director for happy school, Rshim and Vikas Foot. 9. Other discussions included PP Mukund to be PHF4 $8500- major donor before November. PP Anjali to donate $1000. Madhavi Cwould like to be PHF5. 10. Guest Rtn. Manjiri Kuvavela said that it was enriching experience and nice interaction with the BOD. 11. THe meeting concluded with the Vote of Thanks by Secretary Rtn. Rajas. |
