BOD meeting fpr November
| Meeting Date | 09 Nov 2024 |
| Meeting Time | 09:00:00 |
| Location | Online |
| Meeting Type | BOD |
| Meeting Topic | BOD meeting fpr November |
| Meeting Agenda | 1.Welcome the BOD by President and felicitations if any. 2. Approve the minutes of the last meeting. 3.Report or updates in following order President Secretary Treasurer Club Admin Service Projects 1 Service project 2 CSR Foundation Membership Youth PI IT Officer Bulletin 4.Resolutions /Approval to be put up and pass 5.Any other topics of discussion 6.Vote of thanks 7. Meeting adjourned |
| Chief Guest | |
| Club Members Present | 12 |
| Minutes of Meeting | BOD meeting 9th Nov venue Online Members Present : Amita, Amit, Krishna, Anjali, Vaidehi, Rajas, Madhavi C, Shilpa, Madhavi M, Prerana, Padma and Uday 1. President Amita welcomed everybody. She felicitated the following a. Recognition for RCPM - Autopuram prizes b. enriching program by Admin namely Dandiya, Shabda suranche dene, Diwali, evening with accordion c. Youth team for installation and screen de addiction program d. Membership team and director for birthday buddies e. Project director Anjali for New adult literacy centers, Arogyabhan, Sankalp sport equipment donation convener Prerana f. Book donation- request everybody to attend. Anna Kedar and Anna Sachin attended at Rajtorana. g. Personal development series at Renuka Swaroop - Parigha Baher by PP Madhavi M. I. Anna Uday for 5th bulletin 2. Secretary updates as per the report sent ahead. 3. Approval of minutes of previous meeting proposed by Rtn. Padma seconded by Rtn. Shilpa 4. Treasurer Rtn. Amit had following updates a. One member has not paid still. Rtn. Anand Devchakke has been sent reminder. Rtn. Shilpa raised the issue whether reminder or notice to be sent by email. Rtn. Shilpa to follow up with Ann Amrita DEvchakke. Decision to be taken soon b. meeting have Rs. 60,000/- saving c. Rotaract Rs. 5000/- paid d. Cosmos FDs renewed e. Fundraising acct signatories are RTn. Vivek, Rtn. Surekha and Pres Amita. As Rtn. Surekha has resigned, it will change. If changed to Rtn.Amit, Pres Amita and PE Madhavi C next few years the signatories need not change. The trust meeting needs to put up the resolution for the same. Trust meeting to be called before next BOD. PP Padma said this is to be done after RTn. Surekha formally resigns. PE Madhavi C said to request IPP Surekha to resign before Year End. f. PP Anjali wanted to know what are planned expenses and the actual expenses for the projects. g. Rtn. Amit informed that it was decided that extra funds will be made into FDs leaving two lakh balance in both accounts. For club the emails go to Rtn.Shilpa and for trust the emails go to Rtn. Girish. 5. Club Admin Rtn. Vaidehi said she has little to add to the report she had submitted. She highlighted the following points. a. Diwali celebration of 26th, more than 90 people attended and 88 people were present for dinner. Akashkandil done by Manavya. b. 17th picinic 30 people are expected 12 people payment done. Secretary Rajas told that there was a lecture her brother on hang-gliding. c. 28th is the Children's day celebration with fashion show for children and grandparents. Convener Rtn. Anagha Joshi. 6. Service Project director PP Anjali gave the following updates. a. Arogyabhan project can be repeated depending on the availability of the resources. The reimbursement can be done for the workshop conducted when a letter is obtained for the same. b. On going projects: Phalode, Rashin and Anubandh- global grant to complete in 2-3 months. c. Durga: will go on till DEc 1st week. Other institutes have asked. Will be done as per the resource availability. May be considered for 2nd semester or next year. There was a requirement for boys as well. d. On goin projects : Adult literacy, Lectures at Renuka Swaroop and Manovedh to start in Nov with 4 sessions planned in Agashe school. e. Cherry Blossom to start next month. Vandana has started interacting with school for 300 students bet ages 6- 10. If that school does not materialize then approach Interact schools and Renuka Swaroop. f. Vocational award to be given in jan, Swayamsiddha require at least 5 candidates and Jaldoot will be done by Rtn Panchwagh. g. Plans include RCC at Savarle, ACP after Diwali, Rashin Hostel Building funding, Happy School at Nhavi school and Borewell recharge when funds from UK are available RTn. Reshama and IPP Surekha to inform. 7. Foundation updates from PP Padma included the following a. District target was set to $28000/- but $13000/- is the realistic goal. $6600/- received so far. b. Appeal to BOD to donate. c. Pts transfer to others for motivation. d. Rtn. Amit transferred Rs.15000/- to APF 8. Membership Director Rtn. Shilpa updated BOD with following a.Updates on new proposed members include Shama Kelkar has not responded Rohit Garge is interested and in touch Pethe needs following Sulekha Joshi after December Smita will connect in January Uday has been requested to be member. b. Honorary members to be suggested to add in Dec by PP Anjali include Deepak Karandikar and Mukta Puntambekar. 9. Youth Director Rtn. Dr. Madhavi Mehendale had following updates for the Avenue. a.School Samsad at MKNS had no role for rotary b.Blind School and MKNS 1 day RYLA depending on budget c. Addiction Awareness and careers in Army requested by schools d. Blind school requested chess and cricket coaching. Voice training by Kedar Athavale. e. Rtn. Bhalchandra looking into Metro ride for Blind school. f. One interact and 1 Rotaract for Vidyarthi Sahayak Samiti can be added if budget allows. Need to find out if Rotaractors from Vidyarthi Sahayak Samiti will pay the required amount if any. 10. For PI, it was proposed to find out if Metro ride can be done as PI activity and if a budget could be worked out for the same. 11. IT Officer Rtn. Prerana told that google subscription was done. Pres Amita applauded the invites done by Rtn. Prerana. 12. Bulletin editor Anna Uday appealed for inputs and suggestions if any towards the bulletin. 13. In any other topics for discussion for the BOD, Jt Secretary Krishna briefed about the District Strategy survey being done. This included a questionnaire to be filled by the club. Rtn. Bhojkar to share the same with BOD. 14. The meeting ended with the vote of thanks by secretary Rajas. |